Three Keys to Grow Your Property Management Business

Property management companies are essential to vacation and rental property owners. Property management companies manage the property from when it is purchased until it is rented, ensuring that it is in tip-top shape for visitors.

When you own a vacation or rental property, there are some things that you need to do to keep your investment safe from any potential problems. You might think that this is not that hard.

However, it’s not that easy because many owners tend to ignore that their properties may be at risk of getting damaged or vandalized. This is because most people know nothing about how property management companies work.

They also don’t know how to protect their investments from damages and vandalism. This article goes in-depth on three Keys to Grow Your Property Management Business:

1. Have a strong portfolio of successfully managed properties

A successful property management business requires that you not only have a great portfolio of managed properties but also that you can manage the day-to-day operations.

You need to know what is happening in your properties and communicate effectively with your tenants, whether they are paying their rent on time or having maintenance issues. You must have a solid understanding of property management and how it works.

In addition, you should be familiar with managing rental properties and know what makes them work or fail. If you do not understand the ins and outs of property management, then you will find it very difficult to grow your business and increase your profits.

Additionally, you may prove that you have what it takes to manage rental properties by showing that you have a strong portfolio of properties that you have successfully managed. This is critical because most property management companies will only accept a limited number of new tenants each month, and with that comes a lot of competition for available apartments.

A strong portfolio is not just about having the right number of houses in the right area but also about demonstrating that you have a proven track record of delivering results. If you don’t have good examples of what works, prospective clients will find it difficult to trust you with their affairs.

2. Conduct Direct Mail Marketing

It’s a great way of promoting your property management business. The key to success has a targeted mailing list. Interested in real estate investing will most likely be on the mailing list of absentee owners.

Find out who owns the property you have your eye on, and then shoot them a postcard saying, “We’ve noticed you’re not living in your house anymore.” You don’t have to say anything else, but they must know that someone knew about their situation.

It’s also important that they see it once or twice before sending it out because if they get one direct mail piece and decide not to move back in, you won’t know why. The key is the mailing list of absentee owners — this will give you the name of hundreds of potential investors (assuming they don’t remove themselves from the list before you can contact them).

Here are three main keys to conducting direct mail marketing:

Targeting a Specific List of Prospects

Create a mailing list of potential clients that are interested in your services, and send them property management postcards.

You can also use a service like Google Forms or Survey Monkey to collect this information. The goal is to create a database of prospects you can target through direct mail marketing.

Create an Action Plan

Now that you have your list, create an action plan that details all the ways you will reach out to them. For example, if you want to get started with renting out an apartment in the next month, set up a campaign that includes:

  • A postcard with contact information (name, address, phone number) and an offer of rental opportunities
  • A letter outlining what makes your property management business different from others (ease of communication, attention to detail) and how it would benefit renters by providing better customer service than other companies.

Utilizing the Right Tools and Techniques

Direct mail marketing requires more than just printing out a few pamphlets and dropping them into mailboxes. It requires planning, proper design, and effective execution. If you don’t use the suitable tools and techniques, then your campaign may be ineffective at best or potentially damaging to your reputation at worst.

3. Obtain 5-Star Client Reviews and Post on Social Media

Positivity on social media is an important thing you can do for your company. When clients are happy, they will be more likely to recommend you to their friends and family. Posting positive reviews on Facebook, Google+, Yelp, and other sites will help build your reputation as a professional property manager.

The best way to get 5-star client reviews is to have a positive, supportive, reliable client base. So, to build this, you need to be a good property manager who can handle any situation that arises in the industry. You will also need to keep up with the latest trends and technology in the real estate market.

As part of your marketing campaign, you should post on social media and interact with clients regularly. It will allow you to build a reliable following of satisfied clients willing to refer their acquaintances to you.


The property management industry is very lucrative and a great growing opportunity. It has many opportunities for those willing to do their homework and pursue them.

Many individuals have made their fortunes in this industry, and you can. As with any business, it takes time to grow, but with the right marketing strategy, you can make the process much easier.

You will have to understand your niche and what it takes to succeed. To achieve, you must be able to adapt and put in a lot of effort. However, if you can commit yourself fully and follow through on your goals, you will find that this industry has unlimited potential for success.