Got files to move between two Windows PCs? Whether you’re setting up a new computer, helping out a friend, or just managing devices around the house, there are several smooth ways to get the job done. HomeGroup may be a thing of the past, but Windows has stepped up with some handy alternatives.
This guide breaks down the most practical, effective methods for sharing files between PCs—from basic transfers to more advanced network setups.
Understanding Your Sharing Needs
Before jumping in, take a quick moment to ask:
- How big are the files? Are we talking documents, or entire movie collections?
- Will this be a one-time move or something you do regularly?
- Are both PCs right next to each other, or across the house?
- Is the data sensitive?
These questions help narrow down the method that fits your situation best.
Method 1: Using Network File Sharing (A Bit Technical, But Powerful)
Perfect for frequent transfers on the same local network (Wi-Fi or Ethernet), network file sharing lets you browse shared folders straight from File Explorer.
Part A: Prepping Both PCs
- Make sure both devices are connected to the same network.
- On each PC:
- Go to Start > Settings > Network & internet.
- Click the active network.
- Set the profile to Private (not Public).
- Then, in Control Panel:
- Head to Network and Sharing Center > Change advanced sharing settings.
- Turn on network discovery and file and printer sharing.
- Under “All Networks,” you can opt to turn off password-protected sharing (good for home use) or leave it on if you want tighter security.
Part B: Sharing a Folder on PC 1
- Find the folder you want to share.
- Right-click > Properties > Sharing tab.
- Click Advanced Sharing…, check “Share this folder.”
- Click Permissions and add either “Everyone” or specific users.
- Set permissions (Read, Change, Full Control).
- Note the Network Path (e.g., \\PC1\SharedFolder) for accessing it later.
Part C: Accessing from PC 2
- Open File Explorer.
- In the address bar, type the network path.
- Enter credentials if prompted.
- The folder should open just like a local one, ready for copy-pasting.
Expert Tip: You can also explore shared folders by clicking on Network in File Explorer.
Method 2: Using Nearby Sharing (Easy and Quick)
This is a built-in Windows 10/11 feature for transferring files via Wi-Fi or Bluetooth. It’s best for small files between close-by PCs.
Step-by-Step:
- On both PCs, go to Settings > System > Nearby sharing.
- Set sharing to “My devices only” or “Everyone nearby.”
- Choose a save location for incoming files.
- On the sending PC:
- Right-click the file > Share > choose the receiving PC.
- On the receiving PC:
- Accept the transfer via the notification.
Personal Note: This one’s my go-to for quick desktop-to-laptop transfers. It’s fast, painless, and doesn’t need any setup.
Method 3: Using Cloud Storage (Versatile and Remote-Friendly)
Ideal for long-distance transfers or ongoing syncing. Plus, you get access from anywhere.
Top Choices:
- OneDrive (already built into Windows)
- Google Drive, Dropbox, Box, Mega, etc.
Basic Workflow:
- Install the cloud app on both PCs.
- Sign into the same account.
- On PC 1: Drop files into the synced folder.
- They’ll upload automatically and appear on PC 2.
Bonus: You can also create shareable links if you’re not syncing both PCs directly.
Method 4: Using a USB Flash Drive (Classic but Reliable)
Sometimes, simple is best—especially for offline transfers or huge files.
How-To:
- Plug a USB drive into PC 1.
- Copy your files to it.
- Safely eject the drive.
- Plug it into PC 2.
- Copy the files over.
Just remember to safely eject the drive before unplugging to avoid corrupting your data.
Final Thoughts
Whatever your situation—whether you’re syncing folders daily or just moving a handful of photos—Windows offers a solid mix of file-sharing tools. Pick the one that feels easiest and safest for your needs, and you’ll have your files where you want them in no time.
